Administration /Operations Assistant
About DAI and the Feed the Future Tanzania Advancing Youth Project
DAI works at the cutting edge of international development, combining technical excellence, professional project management, and exceptional customer service to solve our clients’ most complex problems. Since 1970, DAI has worked in 150 developing and transition countries, providing comprehensive development solutions in areas including crisis mitigation and stability operations, democratic governance and public-sector management, agriculture and agribusiness, private sector development and financial services, economics and trade. HIV/AIDS. avian influenza control, water and natural resources management, and energy and climate change. Clients include international development agencies, international lending institutions, private corporations, philanthropies, and host-country governments.
The purpose of USAID’s Feed the Future Tanzania Advancing Youth (AY) project is to use positive youth development approaches to empower rural Tanzanian youth and educate them on viable business options for rural economies, highlighting the income-generating potential across agricultural and other rural value chains and facilitating access to information, skills, and opportunities to ensure successful business startups and sustained employment.
Job Title : Administration /Operations Assistant (3 positions) Either Iringa, Mbeya or Zanzibar
Reports to : Senior Human Resources and Operations Manager
DUTIES/RESPONSIBILITIES AND REQUIREMENTS:
The Administration/Operations assistant will be responsible for opening the office on time during weekdays and ensure that it is locked at the end of the day.
S/he will receive, regulate and communicate with visitors while portraying DAI’s image and standards being the first point of contact and portraying a high level of efficiency and excellency from the project.
S/he will be required to type, scan, and mail official documents, while also receiving incoming calls, directing calls to relevant departments, placing outgoing calls efficiently and in a timely manner.
Managing the cleaners to ensure the office is kept clean and tidy at all times
Supporting the Regional Coordinator in vehicle logistics, flight and hotel bookings for both internal and external guests
Support all staff in organizing meetings and for a on behalf of Advancing Youth and across all areas that Advancing Youth operate in the respective region.
Maintain staff and guests contact lists
Supporting the Procurement Officer in compiling quotations and bid matrix for procurement items
Assisting and supporting the Administration and Operation officer on the updating project inventory
Take minutes/notes during meetings as requested
Maintains a high standard of clerical support to Admin, Procurement and Technical teams
Reports to Regional Coordinator and through her/him to the Senior Human Resource and Operations Manager
Any Other duties as assigned by the supervisor
A University degree; additional qualification as an Administrative assistant or Secretary will be a plus
A candidate with experience of working in an International organization, a sense of maturity and good behavior records will be highly considered
Proven experience as an administrative assistant or office administration assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and Scanner machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
DAI is an equal opportunity employer and the position is open to all. Qualified candidates should submit a CV, and cover letter explaining how the experience detailed in the CV will contribute to the requirements of the position. The applicant should also provide valid and reachable references.
The CV, cover letter, and list of references should be sent to AYA_HR@dai.com on or before August 16th,2019. Unfortunately, due to the large volume of applications we receive, we will not be able to respond to each individual candidate. Women are strongly encouraged to apply.
Only shortlisted candidates will be contacted.