Procurement and Local Subcontracts Officer
About DAI and the Feed the Future Tanzania Advancing Youth Project
DAI works at the cutting edge of international development, combining technical excellence, professional project management, and exceptional customer service to solve our clients’ most complex problems. Since 1970, DAI has worked in 150 developing and transition countries, providing comprehensive development solutions in areas including crisis mitigation and stability operations, democratic governance and public-sector management, agriculture and agribusiness, private sector development and financial services, economics and trade. HIV/AIDS. avian influenza control, water and natural resources management, and energy and climate change. Clients include international development agencies, international lending institutions, private corporations, philanthropies, and host-country governments.
The purpose of USAID’s Feed the Future Tanzania Advancing Youth (AY) project is to use positive youth development approaches to empower rural Tanzanian youth and educate them on viable business options for rural economies, highlighting the income-generating potential across agricultural and other rural value chains and facilitating access to information, skills, and opportunities to ensure successful business startups and sustained employment.
Job Title : Procurement and Local Subcontracts Officer – 1 position
Reports to : Senior Human Resources and Operations Manager.
Location : Dar es Salaam
Summary of Primary Duties
The Procurement and Local Subcontracts Officer will play a pivotal role in ensuring integrity, fairness, and openness in procurement processes as well as adherence to policies, procedures, and controls. The main responsibility for this position is to conduct procurement of goods and services. The position requires relevant work experience in the field of procurement and contracting across a variety of industry sectors, contract management, managing interpersonal relationships and communication, and investigating/following up on vendor issues. The position requires knowledge of the Federal Acquisition Regulations (FAR). The Procurement and Local Subcontracts Officer will be responsible for gathering complete procurement related backup documentation and auditing prior to submission to the Finance team. He or she will develop and release solicitations, and conduct price/cost/reasonability analyses, as well as perform any other related duties as assigned.
Prepare complete backup documentation for procurement purchases & submit to project’s Finance Team.
Conduct daily reviews of procurement related backup documentation to ensure completeness, accuracy, and compliance with USAID and DAI policies
Assist and collaborate in external or internal audits as necessary
Policies & Procedures
Ensure adequate procurement competition is achieved, as per USAID and DAI policies and procedures
Ensure DAI/USAID and FAR policies, and procedures are followed and enforced
Help other project staff become more familiar with, and understand, the DAI policies and procedures as related to procurement, and train or help staff where necessary on procurement planning
Ensure integrity of procurement process and compliance with procedures
Procurement Management Systems
Maintain electronic procurement records & files in various DAI’s system platforms
Help DAI staff understand the use of procurement systems as necessary
General Acquisition & Procurement Responsibilities
Solicit bids and quotes from vendors in adherence with policies & approved requisitions and quarterly procurement plans
Monitor, track and expedite all project procurement activities and delivery status of goods/services
Keep up-to-date on market information – including pricing – independently
Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, or to determine other technical specifications
Assist project staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process
Prepare cost evaluation data, and source selection documentation for review and approval
Ensure procurements are approved by the required DAI authorities, and/or client approvals are received, before awards are made
Through market research efforts, identify and qualify potential suppliers (and products/services)
Maintain procurement file system in DAI’s procurement system (TAMIS)
Analysis of proposals on cost saving, reduction strategies, reasonability & allowability in the project
Preparation of Purchase Orders (PO) and contracts in and outside TAMIS Pro, preparation of BPAs for contracting of services, vendors’ and buyers’ profiles creation in TAMIS Pro and develop and manage roster of suppliers
Prepare and present reports on procurement status, updates to project management.
Carry out other duties and responsibilities as directed Supervisory Responsibilities
The Procurement and Local Subcontracts Officer will have no supervisory responsibilities.
Bachelor’s degree in Business Administration or related field. A Master’s Degree in Procurement is preferred.
5+ years of relevant experience and progressive responsibility in procurement in an organization
Minimum 2 years’ experience working in a procurement role for USAID funded projects
Experience with the procurement & acquisition aspects of USAID funded projects, including a demonstrated understanding of applicable procurement- related USG & Federal Acquisition Regulation (FAR) regulations
Accuracy in working with large amounts of data
Ability to respond effectively to time sensitive demands & inquiries
Proficiency using Microsoft office suite, and other relevant software
Demonstrated strong problem-solving skills as well as exceptional customer relations (both internally & externally)
Excellent organizational skills with a willingness to take initiative and be proactive in the procurement process
Ability to manage and prioritize multiple concurrent bids
Excellent communications and ability to relate to people at all levels of an organization and of different multi-cultural backgrounds
Extremely well organized and self-directed individual with sound technical skills, and analytical ability
Experience with Microsoft office suite. TAMIS and TAMIS Pro will be added advantage
Fluency in English is required
DAI is an equal opportunity employer and the position is open to all. Qualified candidates should submit a CV, and cover letter explaining how the experience detailed in the CV will contribute to the requirements of the position. The applicant should also provide valid and reachable references.
The CV, cover letter, and list of references should be sent to AYA_HR@dai.com on or before August 16th,2019. Unfortunately, due to the large volume of applications we receive, we will not be able to respond to each individual candidate. Women are strongly encouraged to apply.
Only shortlisted candidates will be contacted.