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TITLE: Head of Supply Chain
LOCATION: Dar Es Salaam
POST TYPE: National
Level 2: either the post holder will have access to personal data about children and/or young people as part of their work; or the post holder will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore a police check will be required.
This role is in charge of managing and strengthening the systems and ways of working of the Procurement function in the Save the Children Country Office, reinforcing the capacity of staff and partners to efficiently and effectively satisfy the programmatic and office/function supply needs of the country.
The Head of Procurement provides leadership to the Procurement team, support and performs controls over all aspects of the Procurement function’s activities. They will be also responsible to coordinate with all relevant stakeholders and functions within the Country Office, ensuring that a positive collaboration and business partnering culture is in place. This will include demand planning with all key colleagues involved in projects design and implementation.
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
SCOPE OF ROLE:
Save the Children has been operational in Tanzania since 1986 with an initial presence in Zanzibar and now extending to the Mainland with multi-sector programming. We are working with the government, local organizations and other international agencies to reduce child malnutrition, improve maternal, new-born and child health services, support and strengthen early childhood development, primary, alternative and inclusive education and educational systems. We strengthen child protection systems for vulnerable children, promote children’s participation and contribution to policy and resource allocation for services which concern them, support, and respond to emergencies
Reports to: Director of Program Operations
Staff reporting to this post: Supply Chain Coordinator Sourcing and Supply Chain Coordinator Buying.
Strategy and planning
Develop and implement the country Procurement Strategy aligned to regional and global Procurement priorities with the aim of delivering value for money to our donors, quality goods and services to our beneficiaries and exceeding our operational KPIs.
Manage and communicate with senior internal stakeholders to promote the role of the Procurement function, to drive best practices and operational efficiencies for the benefit of the country.
Ensure that all Procurement Plans for each project and resulting country Sourcing Pipeline are produced and kept up to date, to plan the team’s work and match demand with supply.
Ensure that the Procurement function has a strong sourcing capacity in place to put under contract (or Framework Agreements) all identified spend categories
Team Management and Capacity Building
Structure and implement a Procurement organisational structure in line with the target Procurement Country Office operating model to ensure teams or individuals are separately focused on management, sourcing and buying as discrete capabilities within the team.
Improve accountability through the establishment of clear reporting lines and documentation, promoting transparency in Procurement activities and ensuring that inter-department processes are under a constant improvement cycle.
Lead any activities linked to Supply Chain Transformation and improvement in processes, systems, ways of working. Specifically, all activities linked to Procurement (Procurement Operating Model, Adoption of the new Procurement Manual and Policy, transition to ‘Source to Pay’ Procurement system).
Conduct Performance Reviews with line report and ensure clear work and personal development objectives are established with timelines and regular feedback and support is provided.
Allocate work between the Sourcing and Buying roles
Perform effective and efficient international (imported supply) procurements that is well coordinated with the Regional Procurement Unit (RPU): this includes consolidating demand at Country Office level for international Procurement, ensure quick response time to RPU counterparts, keep informed all relevant stakeholders at country level about status of ongoing orders and raise eventual risk or issue that might be faced.
Ensure that Procurement Coordinator and/or respective Procurement Officers are supporting and controlling field offices Procurement activities. Within a centralised Procurement management system, all contracts are to be centrally approved to reduce risk linked to contract management. Field locations should be monitored strictly concerning supplier’s selection and engagement, especially over market categories identified as high risk or having big volumes to be managed. The sourcing activities are to be centrally managed, for covering Procurement needs at field level, across all identified market categories.
Ensure that indicators are tracked regularly and that Procurement financial savings are documented.
In line with Save the Children Procurement policies and procedures, establishing Framework Agreements with suppliers for regularly/frequently procured goods and services.
Ensure that SCI Procurement policies and procedures are in place, that there is consistently throughout all stages of the Procurement process, and that minimum standards of efficiency, quality, and timeliness, value for money are maintained.
Promote transparency and fairness in all Procurement processes, ensuring a strict control system is in place within the Procurement function at capital and at field level, to minimise risks linked to fraud, delays, bad quality or poor suppliers’ performances.
Ensure that other departments are familiar with and follow the SCI Procurement policies and procedures, with a special focus on Budget Holders and internal client
BEHAVIOURS (Values in Practice)
holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
widely shares their personal vision for Save the Children, engages and motivates others
future orientated, thinks Strategically and on a global scale.
builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
values diversity, sees it as a source of competitive strength
approachable, good listener, easy to talk to.
develops and encourages new and innovative solutions
willing to take disciplined risks.
honest, encourages openness and transparency; demonstrates highest levels of integrity
MA/MSc in Supply Chain management, Logistics, Procurement, Engineering or related fields and/ or Chartered Institute of Purchasing & Supply (CIPS)/(PSPTB) or equivalent Experience
EXPERIENCE AND SKILLS
Proven and significant experience in Procurement and contract management, including an ability to review Procurement demands and trends, and to develop Procurement Strategies.
Minimum of 7 years of relevant experience working in Supply Chain or Procurement, with in depth experience of the entire Procurement lifecycle.
Sector experience in NGO/UN system is preferred but strong commercial sector candidate with a demonstrable interest and passion of the NGO sector will be considered.
Experience with Strategic Sourcing, developing Category Strategies and running complex tenders.
Strong experience in some of our key programmatic categories (Supply Chain, Construction, Humanitarian Goods, Education Supplies, Medicines) or indirect categories (External Workers/Consultancy, IT, Property etc.)
Strong people management skills and project management experience
Values diversity and different people’s perspectives, able to work cross-culturally
Willingness to undertake field travel as required and work in difficult environments according to travel environments
Excellent oral and written communication skills; Fluency in spoken and written English
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Date advertised: 22 Aug 2019
Closing date: 6 Sep 2019 – 23:59 EAT
Location: Dar es Salaam, Tanzania, United Republic of
Department: Supply Chain
Type: Fixed-term contract