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Supply Chain Coordinator (Sourcing)
TITLE: Supply Chain Coordinator (Sourcing)
LOCATION: Dar es Salaam with frequent travel to the field
POAST TYPE: National
Level 2: either the post holder will have access to personal data about children and/or young people as part of their work; or the post holder will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).
The Supply Chain Coordinator (Sourcing) acts as a crucial component in the Tanzania SCI Supply Chain team which aims to deliver quality goods and services across Save the Children beneficiaries. The Procurement Coordinator (Sourcing) is responsible for coordinating sourcing for Tanzania CO, including
Develops and maintains a Sourcing Pipeline of anticipated future Procurement demand for both development and humanitarian programmes.
Runs sourcing procedures in line with the Procurement Manual to deliver identified business supply needs.
Ensures best value for money is achieved through competitive and transparent sourcing.
Manages key supplier relationships to develop strong strategic partnerships with critical suppliers.
S/he may be required to carry out inductions with new staff on aspects of their role and areas of expertise.
S/he may be required to represent Save the Children on Procurement related seminars or workshops.
S/he may be required to provide technical support to Implementing Partners.
SCOPE OF ROLE:
Save the Children has been operational in Tanzania since 1986 with an initial presence in Zanzibar and now extending to the Mainland with multi-sector programming. We are working with the government, local organizations and other international agencies to reduce child malnutrition, improve maternal, newborn and child health services, support and strengthen early childhood development, primary, alternative and inclusive education and educational systems. We strengthen child protection systems for vulnerable children, promote children’s participation and contribution to policy and resource allocation for services which concern them, support, and respond to emergencies
Reports to: Head of Supply Chain
Staff reporting to this post: One, Supply Chain Assistant
KEY AREAS OF ACCOUNTABILITY :
Strategy and Planning
Contribute to the development of the sourcing elements of the Procurement strategy and implement agreed sourcing approaches within the country
Be the country champion of the Sourcing Best Practice Initiative to ensure effective use of global resources for sourcing.
Sourcing of goods and services
Develop Save the Children’s Tanzania CO a rolling Sourcing Pipeline alongside Head of Supply Chain
Liaise with stakeholders both internal and external to continually review the internal and external environments and identify opportunities to add value to our operations through effective sourcing.
Develop sourcing approaches to meet programme supply needs based on plans, procedures and requests received
Plan and implement complex sourcing processes, ie. formal quotations and tenders, to ensure optimal sourcing outcomes
Ensure all appropriate due diligence checks and risk assessments are carried out in line with organisational policy
Track and deliver financial benefits as an outcome from the sourcing activities, completing benefits approval forms and tracking country financial benefits performance across the entire country spend.
Support supplier selection and contracting activities by undertaking market research and analysis, running tenders and setting up Contracts, Pre-Qualified Suppliers and Framework Agreements where appropriate for selected supplies for the Country Office and Save the Children field offices.
Manage our supply base by tracking supplier performance, actively liaising with suppliers, and undertaking supplier risk management e.g. vetting
Make suppliers aware of Save the Children values, policies and procedures and their need to comply as part of agreements.
Ensure we only work with vetted, high quality suppliers that comply with Save the Children, Legislative and donor requirements.
Team Management and Capacity Building
Conduct performance reviews and build capacity of the Supply chain Assistant (Sourcing), ensuring clear work plans are in place and that personal objectives are established with regular feedback and support provided
Develop strong relationships with field office programmes to support them in improving their Procurement practices and review all Procurement Plans together with the Head of Supply Chain
Produce management information reports on a monthly and quarterly basis, including data analysis and recommendations on improving the efficiency of sourcing services
Support the Head of Supply Chain in monitoring the Procurement function performance against KPIs and targets, developing and implementing the necessary corrective actions for sourcing activities to improve performance.
Ensuring all financial benefits from sourcing are documented
Promote and ensure compliance to our Procurement Policy, Procedures and quality standards
Implement and ensure compliance to our Procurement Policy, Procurement Manual and established Procurement Procedures
Set a strong tone from the top that fraud is unacceptable
BEHAVIOURS (Values in Practice)
holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
widely shares their personal vision for Save the Children, engages and motivates others
Future orientated, thinks strategically and on a global scale.
builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to.
develops and encourages new and innovative solutions
Willing to take disciplined risks.
honest, encourages openness and transparency; demonstrates highest levels of integrity
Preferred BA/BSc/BEng in management; Supply Chain, Logistics, Procurement, Engineering or related fields and/ or Chartered Institute of Purchasing & Supply (CIPS)/ (PSPTB) or equivalent Experience
EXPERIENCE AND SKILLS
Minimum of 5 years of relevant experience working in Procurement, preferably in an NGO/and/or development program, with in depth experience in managing complex sourcing processes and supplier relationships
Solid knowledge and experience of planning and implementing sourcing activity and processes
Excellent supplier management skills and a strong ability to hold suppliers accountable to deliver on their responsibilities
Familiarity with the local and regional supplier markets
Experience in some of our key programmatic categories (Supply Chain, Construction, Humanitarian Goods, Education Supplies, Medicines) or indirect categories (External Workers/Consultancy, IT, Property etc.). Knowledge of NGO/ Donor policies and their compliance requirements in respect of Procurement and wider supply chain activity
Competency in reporting, particularly the ability to quickly develop clear and concise delivery tracking, scheduling or pricing, donor, monthly KPI reports
Willingness to undertake field travel as required and work in difficult environments according to travel environments
High level of computer literacy. Especially excellent MS Excel/Word skills.
Excellent oral and written communication skills; Fluency in spoken and written English
Commitment to and understanding of Save the Children’s aims, values and principles.
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Date advertised: 22 Aug 2019
Closing date: 6 Sep 2019 – 23:59 EAT
Location: Dar es Salaam, Tanzania, United Republic of
Department: Supply Chain
Type: Fixed-term contract